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Productivity Tips

Surely you at least once noticed behind yourself that sometimes you manage to do a lot of things, and sometimes you don’t want anything at all. And while you barely have time to finish one thing, the other person has already done several things. It’s all a matter of productivity. If your productivity level is not very high, you can increase it, there are some tricks to use, which we will discuss in this article.

Planning

1. Set goals correctly

To achieve a goal, you first need to formulate it correctly. Use the SMART system: goals should be specific and measurable, realistic and achievable, meaningful to you and have clear deadlines.

2. Focus on the process

Set goals based on the process, not the result. “Becoming a dancer” is an unsuccessful statement of the problem. It is difficult to approach it, because it is not clear where to start. Set a goal to “sign up for dance classes and go to classes three times a week”, it will give a greater effect. At least you will understand whether you are ready to spend years training for the sake of your dream or not.

3. Use the GTD methodology

GTD (Getting Things Done) is a productivity system by business coach David Allen. Its main goal is to complete all the available cases and at the same time unload the brain from endless planning. The essence of the technique is to write down absolutely all tasks using different lists, and constantly update them. So even the smallest and at first glance unimportant tasks will not bother your head and distract from work. And the progress of their implementation will always be before your eyes.

4. Understand the difference between busyness and efficiency

You may be constantly busy, but that doesn’t mean you’re productive. Consider how useful your actions are, how they relate to work, and whether there are tasks in your plan that are not moving you closer to your goal. If there are, exclude them.

5. Use calendars instead of to-do lists

Planning things right on your calendar will help you distinguish between an intention to do something and a commitment to start a specific task at a certain point in time. With it, it is easier to distribute tasks for a week and a month and quickly find free time to change something in your schedule.

6. Forget about multitasking

It is possible to do several things at the same time, but it is unlikely that you will achieve good results. Numerous studies have proven that multitasking reduces work efficiency. You get only a feeling of satisfaction, which does not last long and is replaced by burnout. Get used to doing tasks sequentially, and efficiency will only increase.

7. Prioritize

The matrix of the 34th President of the United States, Dwight Eisenhower, will help you correctly distribute tasks according to their priority. All tasks just need to be divided into four groups:

  • Important and urgent.
  • Important and non-urgent.
  • Irrelevant and urgent.
  • Irrelevant and non-urgent.

So you will see what you need to figure out right away, what to pass on to others, and what you don’t have to do at all.

8. Reduce the list of important duties to three

Do not try to fill your schedule for the day with only difficult tasks – this is not far from exhaustion or professional burnout. And there is no need to talk about any productivity. Take on no more than three essential tasks a day, alternate them with simple ones and find time to relax.

9. Set yourself deadlines

If you are used to putting off important things for later, and then doing everything in a hurry, come up with your own personal deadlines. For example, your boss requires you to hand in two large reports on Friday – set one of them yourself by Wednesday.

10. Spend an hour a day on non-urgent tasks.

It is very easy to get bogged down in the routine of daily urgent tasks and endlessly put off other important and non-urgent tasks. But you can never get started that way. Don’t expect to ever have a freer day. If you want to finish reading a book, make time for it every day. If you dream of becoming a famous artist, practice drawing daily.

In addition, do not forget to rest – it is very important to give the body the opportunity to relax and recover. This can be done in different ways – for example, betting at a real dealer casino online.

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